Corporate Governance & MCA Secretarial Compliance
Maintain pristine corporate legal standing. We manage annual MCA filings, board resolutions for bank borrowings, director KYC, and statutory registers to prevent compliance defaults.
The Severe Consequences of Secretarial Defaults
The Ministry of Corporate Affairs (MCA) imposes hefty per-day penalties for delayed statutory filings, while non-compliant companies face director disqualification, frozen bank accounts, and complete disqualification from bank lending.
Per-day MCA additional fees of ₹100 per day accumulating on delayed AOC-4 and MGT-7 filings
Director DIN deactivation due to missed annual DIR-3 KYC filings
Missing board and shareholder resolutions for bank borrowing under Section 180(1)(c)
Unsatisfied old bank charges lingering on the MCA portal (defective Form CHG-4)
Who Needs Corporate Compliance Support?
Essential for all registered Private Limited companies, Public Limited entities, and LLPs in India.
Operating Private Limited Companies
Requiring annual statutory compliance, board governance, and MCA filing management.
Borrowing Entities
Needing formal board resolutions and special shareholder resolutions to borrow from banks.
Companies Clearing Historical Deficiencies
Regularizing past non-filings, updating director KYC, and filing charge satisfactions.
Our Secretarial Compliance Portfolio
Comprehensive management of all Companies Act, 2013 secretarial mandates.
Annual Financial & Secretarial Filings
Preparation and filing of Form AOC-4 (Financial Statements), Form MGT-7/7A (Annual Return), and Form DIR-3 KYC on the MCA21 portal.
Bank Borrowing Resolutions & Vetting
Drafting board resolutions under Section 179 and special shareholder resolutions under Section 180(1)(c) approving credit limits beyond company net worth.
Charge Creation & Satisfaction (CHG-1 / CHG-4)
Filing charges for bank loans within 30 days and securing charge satisfaction certificates upon full loan repayment.
Statutory Registers & Minute Book Maintenance
Maintaining registers of members, debenture holders, directors, loans & investments, and formalizing board meeting minutes.
Our Secretarial Compliance Process
A disciplined, milestone-driven execution process ensuring every technical, financial, and statutory parameter is banker-ready.
MCA Portal & Secretarial Audit
Inspecting company master data, charge index, active DINs, and historical filing status on MCA21.
Documentation & Resolution Drafting
Drafting directors' reports, notice of AGM, minutes, and borrowing power resolutions.
Form Upload & Professional Certification
Signing forms with director DSCs, PCS certification, and filing on MCA portal with challan generation.
Compliance Certificate & Archive
Archiving approved SRNs, updated statutory registers, and issuing an annual Secretarial Compliance Certificate.
Documents Required
To initiate your advisory engagement efficiently, our desk requires verified primary records. All documents are handled under strict non-disclosure terms.
Financials & Governance
- Audited balance sheet, P&L, and auditor's report signed by statutory auditors
- Notice of Annual General Meeting (AGM) and Directors' Report
- Valid Class 3 Digital Signature Certificates (DSC) of active directors
- Details of existing bank loans, sanctions, and charge satisfaction letters
Deliverables
Every deliverable is crafted to institutional banking standards, complete with dynamic calculation sheets, executive briefs, and certified dossiers.
MCA Annual Filing Pack
Filed copies of AOC-4, MGT-7, and MCA payment receipts with approved SRN status.
Statutory Secretarial Register
Updated statutory registers under Section 88, 186, 189, and 170 of Companies Act, 2013.
Borrowing Power Resolutions Pack
Certified true copies of Section 179/180 resolutions ready for bank credit committees.
Engagement Workflow
Transparent, structured progression showing actions and concrete outcomes at every stage.
Stage 1: Diagnostic
Stage 2: Preparation
Stage 3: Filing
Frequently Asked Questions
Institutional insights regarding appraisal standards, banking requirements, and advisory methodology.
What is the consequence of failing to pass a Section 180(1)(c) resolution for bank borrowing?
Under Section 180(1)(c) of the Companies Act, 2013, if the total money to be borrowed by a company (together with existing debt) exceeds the aggregate of its paid-up share capital, free reserves, and securities premium, the directors cannot borrow without a Special Resolution passed by shareholders in a general meeting. Lending banks will reject loan disbursements without this resolution.
How do I remove an old, repaid loan from my company's MCA master data?
Upon full repayment of a loan, the company must obtain a No Objection Certificate (NOC) or satisfaction letter from the bank and file Form CHG-4 with the Registrar of Companies (ROC) within 30 days. The ROC will then issue a Certificate of Registration of Satisfaction of Charge, removing the charge from public records.
Related Services
Advisory capabilities frequently engaged alongside Corporate Compliance for comprehensive credit and statutory readiness.
Business Registrations
End-to-end statutory registration services: Private Limited / LLP incorporation, Udyam MSME registration, Factory Licenses, Pollution Control Board (SPCB) clearances, and Trade Licenses.
Finance Documentation
Meticulous preparation and vetting of project finance documentation: means of finance dossiers, sanction compliance, mortgage creation, ROC charges, and disbursement clearance.
Income Tax Support
Strategic corporate tax advisory aligning income tax filings with bank credit requirements, depreciation scheduling, Section 43B compliance, and tax-efficient capital structuring.
GST Support
Comprehensive GST reconciliation (GSTR-1 vs GSTR-3B vs GSTR-2B), turnover verification for bank loans, input tax credit (ITC) audits, and departmental representation.
Engage With Our Project Finance & Advisory Desk
Connect with our senior financial analysts and advisory professionals to structure your credit proposal, review project feasibility, or prepare bankable documentation.
Statutory & Regulatory Notice
Corporate compliance advisory assists with secretarial drafting, documentation, and filing coordination. Filings are subject to verification and approval by the Registrar of Companies and Ministry of Corporate Affairs. VS Project & Financial Advisory Private Limited provides professional project advisory, financial modelling, and document readiness services. We do not claim guaranteed bank sanction or guaranteed funding. Approval is solely at the discretion of the relevant financial institution, bank, NBFC, or government subsidy authority.